Instructions for Session Chairs

​GUIDELINES FOR SESSION CHAIRPERSONS

 

As session chairperson, you are responsible for the time management of the presentations within your session.

 

  • Familiarize yourself with your session's presentations ahead of time.
  • Please make sure to take a look at your session's content onsite for any last minute changes to your session.
  • Plan to arrive at your session at least 5-10 minutes before the start time.
  • Introduce yourself (and your co-chairs) to the audience before the start time, giving the name of the session and ask people to take their seats quickly. Encourage the audience to take center/front seats.
  • Ask people to set all cell phones on silent.
  • Introduce the speaker and presentation title as indicated in the Final Program.
  • Strictly adhere to the schedule printed in the Final Program relating to the order of speakers, start and end times of each talkThis is very important for the congress. We must be fair to allow all speakers their allotted time.
  • Note that time for Q&A is incorporated in the presentation time. Speakers were asked to plan their talks accordingly and to leave 1-2 minutes for questions at the end of their presentations. If a speaker doesn't leave time for questions, please proceed immediately to the next lecture, without Q&A.
  • Notify room monitor immediately of AV equipment problems.
  • Assure no disturbances.
  • At the end of the session, kindly thank the presenters and the audience for their participation.

    ​Be prepared for the unexpected:
    If the session ends early, do one or more of the following:
  • Have questions prepared for the speakers.
  • Solicit questions from the audience.
  • If you finish much before the allotted time, you may let the session out early. 

    If a speaker failed to attend the session:
  • Move to the next presentation. 

​​​The WSC program committee thanks you for this important contribution by you to the success of the congress.


​GUIDELINES FOR ​POSTER WALK CHAIRS

As session chairperson, you are responsible for the time management of the poster presentations within your session.

  • Familiarize yourself with your session's presentations ahead of time.
  • Please make sure to take a look at your session's content onsite for any last minute changes to your session.
  • Please visit the Poster Help Desk 10 minutes prior to your session to pick up your Poster Walk sign.
  • Arrive at the first poster at least 5 minutes before the start time and assemble the selected poster presenters.
  • Introduce yourself to the audience before the start time, giving the name of the Poster Walk. 
  • Ask people to set all cell phones on silent.
  • Introduce the speaker and presentation title as indicated in the Final Program.
  • Each poster presenter should summarise their findings in no more than 3 minutes, to allow one or two minutes for questions and comments.
  • The poster presenters really value the feedback they obtain from these sessions.

    ​Be prepared for the unexpected:
  • If the session ends early, do one or more of the following:
    • Have questions prepared for the speakers.
    • Solicit questions from the audience.
  • If you finish much before the allotted time, you may let the session out early. 

    If a speaker failed to attend the session:

  • Move to the next presentation. 

The WSC program committee thanks you for this important contribution by you to the success of the congress.

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