Frequently Asked Questions
Q: If I submit an abstract do I have to attend the congress?
A: All accepted abstracts are scheduled in the Scientific Program either as Oral or Poster presentations. It is expected that at least one author of the abstract attend the meeting to present the work and answer questions. Only abstracts of registered participants will be scheduled in the Scientific Program.
Q: I have submitted an abstract, when will I know if it has been accepted?
A: Only after all abstracts have been reviewed by the Scientific Committee will notifications be sent to the abstract submitters. Every effort is made to conclude this process within one month after the abstract submission deadline. Please refer to the Key Dates.
Q: How can I make changes to an abstract I have already submitted?
A: You may enter the Abstract Submission system with your username and password and make changes to your abstract until the submission deadline date. No abstract changes will be accepted after this date, however you are welcome to bring a more up to date abstract to the congress.
Q: My abstract has been accepted but I do not have a copy. Are you able to send one to me?
A: Copies of your submitted abstracts can be sent to you by email. Please contact the Abstract Department for further details.
Q: If my abstract is accepted, where will it be published?
A: Copies of your accepted and registered abstracts will be published on the congress website. Please contact the Abstract Department for further details.
Q: Is the congress CME accredited?
A: Once the Scientific Program has been finalized, an application for CME credits will be made to the European Accreditation Council for Continuing Medical Education (EACCME). The EACCME is an institution of the European Union of Medical Specialists (UEMS): www.uems.net.
For further details on CME-CPD Accreditation and how to receive your CME/CPD Certificate, please visit the CME-CPD Accreditation page which will be available closer to the congress.
Q: How can I claim my CME-CPD credits after the congress?
A: Your CME-CPD certificate will be delivered electronically after completing the educational evaluation and credit claiming procedure. The process will take 5-10 minutes. We thank you for your feedback as it is an important part of the CME-CPD accreditation process and helps improve future educational offerings.
Congress Venue and Directions
Q: Where is the Congress taking place?
A: The Congress will take place at the Hyderabad International Convention Centre in Hyderabad. For more information on the venue please visit the General Information Page.
Q: How do I get from the Airport to the Congress Venue?
A: For updated and detailed information on public transportation please visit the official Airport website:
Q: Can you please send me details of public transport? Do you have a map of the city or area surrounding the venue?
A: For up-to-date tourist information including public transport information and maps, please visit the city's official website for more information HYDERABAD.
Q: How can I find out information about hotels and their rates for this congress?
A: Kenes International is offering congress participants specially reduced rates for various hotels around the congress venue. Information, pictures, location and rates are available on the hotel accommodation page.
Q: How can I book my room and should I pay in advance?
A: In order to book a room, please book online here. Please note that full payment is required in order to book the room.
Q: Will I receive a hotel confirmation?
A: Yes. A detailed confirmation will be sent to you by email as soon as the booking is confirmed and the requested deposit is received.
Q: Can I book a hotel room without registering for the congress?
A: Yes. You can book your room without registering by clicking on the "Booking" button of your chosen hotel available on the website via the hotel accommodation page. If you need further assistance, please email the Hotel Accommodation Department.
Q: How can I book rooms for a group?
A: For group booking (10 rooms and more) please contact the Hotel Accommodation – Groups Department. Different payment and cancellation conditions apply.
Q: Can I cancel my hotel booking
A: Yes, a full free cancellation may be done up to 15 days prior to arrival. If canceled or modified by this date, no fees will be charged. If cancelled or modified up to 10 days prior to arrival, you will be charged for 1 night only. If cancelled or modified later or in case of no-show, the total price of the reservation will be charged.
Invitation Letters & Visa Applications
Q: How do I apply for a visa?
A: Visa regulations depend on your nationality and country of origin. We suggest you contact your local Consulate for full and official instructions on the specific visa regulations and application procedure that apply to you.
Q: Where can I get a Congress invitation letter so that I can apply for a visa?
A: Please send a request for an official invitation letter to our Invitation Department. Please make sure to send us your full name (as printed in your passport), full postal address and passport number. An official invitation letter will be created and sent to you by e-mail within 3 working days. Send your request to firstname.lastname@example.org
Q: Is it possible to send an official invitation letter directly to my local Consulate?
A: Unfortunately we are unable to send invitation letters directly to consulates. Invitation letters are prepared solely for individuals and are mailed directly to them.
|Registration:||Registration Open|| |
| ||Early Bird Registration Deadline|| |
| ||Late Fee|| |
| ||On Site Fee|| |
|Registration Cancellation Policy:||Online Registration Deadline|| |
| ||100% refund (less 35 USD handling fee) || |
| ||No refund|| |
|Sponsorship & Exhibition ||Technical Manual available online|| |
Q: How do I register for the congress?
A: In order to register for the congress, please go to the Registration Page and start the online registration process by click on the 'Register Here' Button.
Q: How can I pay the registration fees?
A: Payment of registration fees (in EUR) can be done during the registration process by credit card (Visa, MasterCard or American Express) or after completing the registration process by bank transfer (Additional 30 Euro commission is required). For full details please see our Registration page.
Q: Can I receive an invoice under the sponsoring Company/ Hospital's name?
A: Yes. During the registration process when inserting registration information, insert the required billing address in the Invoice Address field - this information will appear on the invoice you receive by email when completing the registration process.
Q: Can I register for the congress without paying?
A: Yes, by choosing to pay by bank transfer during the registration process. However, your registration will be confirmed only when full payment is received.
Q: Can I register before the early fee deadline and pay later?
A: In order to benefit from the early fee registration discount, payment must be received before the deadline.
Q: Can I register onsite?
A: Yes. Onsite registration is available during the congress days. Onsite fees will apply.
Q: What does my registration fees include?
A: For full detailed entitlements, please check the Registration page
Q: Will I receive a confirmation letter after I have finished registering?
A: Yes. A detailed confirmation letter and receipt/invoice will be sent to you by email as soon as payment is received and registration is completed. You may use this confirmation letter for visa application purposes.